Osteoid

Roles: Senior Graphic Designer, Graphic Designer

Responsibilities: Print & Digital, Branding, UI icon design, Creative Direction, Splash Screens, Packaging, Visual Design, Product Photography, Motion, Copywriting

Tools: Photoshop, Illustrator, InDesign, InVivo, Miro, Basalmiq, Claude

In 2020 Anatomage split into two companies. Anatomage remained focused on medical education technologies while Osteoid focused on Anatomage's dental products and services. While at Anatomage I was involved with updating the UI/UX for Invivo, a 3D software for dentists and surgeons. I was also part of the marketing and development for their dental products like Guide, 3DS, and Cloud based services.

I also helped with improving the internal login pages doctors used to order Guides, and manage their patient files and cases. It's sensitve and confidential information but I will show you what I can and my thought process for how we changed it.

Osteoid Dashboard

UI/UX Case Study

I redesigned a clinical, web-based dashboard for dental surgeons and implant specialists to upload patient data, order surgical guides, and coordinate files with Osteoid Inc. The tool simplifies a once clunky, multi-step workflow into an intuitive, step-based digital interface.

Context & Problem

The Challenge:
Design a modern, easy-to-use dashboard that allows doctors to:

Submit new cases in a guided workflow
Upload patient CT and stone model files
Purchase related products (drill kits, etc.)
Track case progress and statistics
Compatible with current internal CMMS

Research

Methods:

Competitive analysis of similar dental and medical dashboards
Heuristic evaluations of current outdated workflows
Discussions with internal product team and support staff

Insights:

Doctors value speed and clarity over visual flair
Many users are not tech-savvy — the UI must be obvious
File upload is the most sensitive and error-prone step

User Personas

Dr. Jessica Nguyen – Oral Surgeon

Goals: Upload cases quickly between patients, avoid errors
Pain Points: Confused by non-linear processes, hates re-uploading files

Dr. Mateo Ruiz – Implantologist

Goals: Wants a central place to review all past and current cases
Pain Points: Poor customer support in previous solutions, no file confirmation

Information Architecture

Primary Navigation (Sidebar):

My Profile
My Cases
Create New Case (4-step process)
Statistics
Search
Purchase Drill Kits
Support & Help

User Flow for "Create New Case":

Step 1: Patient & Doctor Info
Step 2: Prescription (Implant site, notes, guide type)
Step 3: Quick Case (optional)
Step 4: File Upload (CT, models, planning files)

Guide Production Work Flow Overview

Osteoid Dashboard Flowchart

Wireframing & Mockups

I started with low-fidelity wireframes in Basalmiq, focusing on sidebar structure and content hierarchy. The aim was to focus only on bare essentials for clarity and ease of use.

Key Concepts:

Fixed sidebar with icon + text
Progress bar across top of "Create New Case" steps
New progress status bar in the “Case List” and “Case Page”

Feedback

Internal reviews with clinical advisors and support/lab tech teams
Identified confusion around Quick Case vs. Regular Case
Improved file upload area with clearer instructions and drag/drop zone

Next Steps:

Prototyping and handoff to devs
Admin tools for internal support team
Automated notifications for file confirmations
Cloud integration and Web viewer for patient DICOM files

Summary

The Osteoid Dashboard project aimed to simplify the surgical guide ordering process, which had become complex for both doctors and internal teams. The redesigned interface focused on three major improvements:

Linear Workflow with Progress Indicators
A step-by-step case creation flow with clear visual status icons helped reduce confusion and ensured doctors always knew where they were in the process.
Improved File Upload Experience
A redesigned file upload section introduced drag-and-drop functionality and clearer instructions, addressing one of the most error-prone parts of the previous workflow.
Modern, Clinical Visual Design
The clean and structured interface replaced the outdated layout, aligning with user expectations in a clinical setting and increasing overall usability.

Future Consideration:
A key opportunity for future development is the integration of Osteoid’s internal CMMS tools used by support and lab staff. This would allow for tighter coordination between external users and internal teams, reducing turnaround time and minimizing delays caused by fragmented systems.